How we use your personal information
We use personal information in order to promote and provide the activities of the EBF. We have set out below more information on the categories of personal information that we collect, the specific ways in which that personal information is processed by us, the legal bases which permit us to do this, and the types of partners with whom we share your personal information.
In some cases where we ask for your personal information, we do so in order for us to fulfil your request or order (e.g. needing your email address to send you a newsletter). If you do not provide that personal information we will not be able to process your request or order.
What information does the EBF collect?
We collect and process personal information about you when you purchase goods and services from us, provide services for us and interact with us and our websites. This information includes:
Your name, address, email address, and phone number;
Your payment details, including billing and delivery addresses, where you make purchases from us or are due payment from us;
Your marketing preferences, including any consents you have given us;
If you are a member body leader, records relating to your national activities; and
Any information you provide to us in relation to your eligibility to serve among or for the EBF (e.g. passport and visa information);
How does the EBF use your information?
We use your information as follows in relation to fulfilment of contracts, membership covenants and partnership agreements with you:
To fulfil a partnership agreement with you when you choose to support a church planter through our mission partnership programme.
To fulfil a partnership agreement with you when you choose to support an EBF- coordinated aid project.
To enrol your organisation as a member of the EBF, or when you service on a commission or committee for the EBF, when you purchase resources from us, or if you attend an event hosted by us; and
Storing and analysing your information to review and progress any job application that you make with the EBF.
We use your information as reasonably required by the EBF to conduct our business and pursue our legitimate interests, in particular:
Letting you know about EBF’s activities by post, email, and phone in accordance with your marketing preferences and laws relating to direct marketing;
Operating EBF and maintaining such internal records and processes as are reasonably required to do so; and
Ensuring the security of EBF's websites and information technology systems and protecting EBF's rights.
We use your information as follows where you give us consent:
If we need your consent in order to send you information about EBF’s activities; and
When we wish to use your personal information in circumstances that you would not have anticipated when you gave us your personal information.
How will EBF share your information?
We share your personal details:
Within the EBF membership and with members of staff which are involved in carrying out the processing described above;
With the EBF mission and aid partners in case of participation in joint projects;
With third party service providers who, as necessary and appropriate, process your information on EBF's behalf for the purposes above – this includes, for example, our telephony service providers, cloud storage providers, our financial administrators, and our auditors; and
With any third party that you ask us to share your personal information with, e.g. prospective employers or academic institutions.
We will also share your personal information:
If we think this is necessary to in order to protect the rights, property, or safety of EBF, our employees, our partners, or our customers. This includes sharing information for the purposes of fraud protection; and
With government authorities and/or law enforcement officials if required by law.
Giving and withdrawing your consent, and updating your personal information
Where your consent is required for us to process your personal information, we will ask for your consent at the point at which you provide your data. You have the right to withdraw that consent at any time. You can also update your personal information at any time. If you wish to do either, contact us at email@example.com
Storing your personal information
Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area (EEA). When transferring information to others, within the EEA or otherwise, we ensure that appropriate and suitable safeguards and technical measures are in place to protect your personal data.
We will only keep records of your personal information for as long as is reasonably necessary for the purposes for which we have collected it, and in order to comply with any statutory or regulatory obligations in relation to retention of records.
You have the right to request access to and rectification or erasure of personal information, the right to restrict processing of your personal information, and the right to object to processing of your personal information. You have the right to object to your personal information being processed on the grounds of EBF's legitimate interests. You have the right to object to us sending you direct marketing and profiling you for the purposes of direct marketing.
You can contact us by email at firstname.lastname@example.org in relation to any of the rights described in this section, or if you have any questions regarding this privacy notice. You have the right to lodge a complaint regarding our processing of your personal information with a data protection supervisory authority in a country where you live, work, or where you believe a breach may have occurred.
The data controller for our website and our activities generally is the European Baptist Federation, The Baptist House, Postjesweg 150, 1061 AX Amsterdam, The Netherlands.